FEATURE TYPE 
Billing

Bill up to 20x Faster With Added Accuracy for Better Cash Flow

Meet your clients’ modern billing and payment expectations without making your staff jump through hoops. With electronic pre-billing, online payments, varied billing arrangements, and more, you can bill fast - and get paid even faster.

Billing that’s easy for your staff - and meets client expectations

Meet client expectations while shaving weeks off of your billing cycle. With solutions like ePre-bill, payments, and more, your firm can send out bills faster with more accuracy. And your clients will be ready to pay you in a way that’s convenient for them.
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Stop chasing down timekeepers to approve pre-bills

Stop sifting through paper stacks to mark up pre-bills. Electronically track edits and send bills through the approval chain with ePre-bill.
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Bill clients the modern way they expect

Each client needs something different from you. Now you can offer varied billing arrangements and templates, online billing and payment options, plus more.
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Get paid in minutes - not months

Fix your cash flow by offering clients online payment options. Instead of waiting months for payments, accept eChecks, recurring payments, credit cards, and more.

Personalize billing with
various templates and arrangements

Your clients expect billing flexibility from you. Easily offer your clients various billing arrangements and templates without additional burden on your staff. Simply set your client’s needs at the client or matter level to be automatically applied. So the next time you generate a bill, you don’t have to remember any special arrangements.

No more pre-billing
paper piles

Make pre-billing efficient for everyone in your firm. Rather than spend time tracking down timekeepers for approval, use the ePre-bill premium feature to automatically move pre-bills through the approval chain. Track all inline mark ups made to a bill by a previous reviewer. Then highlight changes made. So you waste less time and paper - and gain more accuracy.

Send bills every way
your clients expects

Your clients expect an easy way to view their bills. Instead of manually stamping envelopes to send invoices, print, email, or automatically send clients their bills in the Client Portal. Email bills one-by-one or all at once. Even tailor the email template content to your liking. So you can meet your clients’ modern expectations while getting bills out up to 20x faster.

Automatically receive
and record client payments

Make it easy for clients to pay you instantly. Rather than wait months for clients to send a check by mail, give them convenient online payment options. Accept ACH, credit cards, set recurring payments, and more. As soon as a client pays online, it’s automatically accounted for. So you get payments faster - without remembering to manually record them.

More Billing Features

Get the most updated LEDES billing options

Give your clients the billing options they need with LEDES 2002.0. Even simplify your billing process with insurance audit houses by utilizing our LEDES and LSS formats. So you can take on more clients and give them the modern billing experience they expect.

Automatically add interest and tax to your bills

Easily include interest and tax on your clients’ bills. Instead of manually calculating interest and tax by hand, let us automatically apply it to your invoices. Input the tax and interest rate. Then watch your bills automatically populate new totals. So you don’t risk any human error - or waste any time - manually calculating interest and tax for your bills.

Auto-apply existing funds to bills

Automatically know before you post a bill if there are funds that can be applied. Rather than send out an invoice only for a client to tell you to use trust funds, auto-apply those funds before the bill goes out. Now when you’re posting a bill, any existing credits or payments can be automatically seen and applied. So you don’t have to keep track of every client’s available funds by hand.

Sync your bills with QuickBooks

Integrate QuickBooks with your billing process in Centerbase for easy and accurate reconciliation later. Rather than risk errors by double-entering data from one program to the next, sync QuickBooks to your Centerbase site. Now all data is continuously synced without you having to touch a button. Which means accurate and easy reconciliation later.

Automatically send bill reminders

Calculating and reminding your clients about overdue bills is time-consuming. Instead of adding to your to-do list, set up bill reminders to automatically notify your clients if their bills are unpaid. No matter if they’re 30, 60, or 90 days past due, we alert your clients when it’s time to pay. So you can get more timely payments - and stop staying late to calculate overdue bills.

Accurately track billing data by location with Location Codes

Get a precise view on your billing data per location by using Location Codes. Enter the corresponding location code in every billing entry. Then use this data to support more accurate billing, Profitability Reporting on specific branches/locations, county/state tax rates + considerations, and more. So you get optimal accuracy and visibility into each of your location's billing entries.

Easily share costs with multi-payor functionality

Share costs with ease by using the multi-payor option for bills – including LEDES billing. Quickly set up multi-payor matters, then send out a personalized bill to each relevant party showing associated costs. Even .1s are split! And because every split bill has the same bill number, your matter organization and bill tracking are simplified.

Add attachments to your bills

Easily attach documentation to bills for added clarity. Add receipts for expenses, set a threshold opportunity to attach documentation at a certain amount – even associate attachments with deposits and journal entries. So your billing process is efficient and highly accurate.

Get the most updated LEDES billing options

Give your clients the billing options they need with LEDES 2002.0. Even simplify your billing process with insurance audit houses by utilizing our LEDES and LSS formats. So you can take on more clients and give them the modern billing experience they expect.

Automatically add interest and tax to your bills

Easily include interest and tax on your clients’ bills. Instead of manually calculating interest and tax by hand, let us automatically apply it to your invoices. Input the tax and interest rate. Then watch your bills automatically populate new totals. So you don’t risk any human error - or waste any time - manually calculating interest and tax for your bills.

Auto-apply existing funds to bills

Automatically know before you post a bill if there are funds that can be applied. Rather than send out an invoice only for a client to tell you to use trust funds, auto-apply those funds before the bill goes out. Now when you’re posting a bill, any existing credits or payments can be automatically seen and applied. So you don’t have to keep track of every client’s available funds by hand.

Sync your bills with QuickBooks

Integrate QuickBooks with your billing process in Centerbase for easy and accurate reconciliation later. Rather than risk errors by double-entering data from one program to the next, sync QuickBooks to your Centerbase site. Now all data is continuously synced without you having to touch a button. Which means accurate and easy reconciliation later.

Automatically send bill reminders

Calculating and reminding your clients about overdue bills is time-consuming. Instead of adding to your to-do list, set up bill reminders to automatically notify your clients if their bills are unpaid. No matter if they’re 30, 60, or 90 days past due, we alert your clients when it’s time to pay. So you can get more timely payments - and stop staying late to calculate overdue bills.

Accurately track billing data by location with Location Codes

Get a precise view on your billing data per location by using Location Codes. Enter the corresponding location code in every billing entry. Then use this data to support more accurate billing, Profitability Reporting on specific branches/locations, county/state tax rates + considerations, and more. So you get optimal accuracy and visibility into each of your location's billing entries.

Easily share costs with multi-payor functionality

Share costs with ease by using the multi-payor option for bills – including LEDES billing. Quickly set up multi-payor matters, then send out a personalized bill to each relevant party showing associated costs. Even .1s are split! And because every split bill has the same bill number, your matter organization and bill tracking are simplified.

Add attachments to your bills

Easily attach documentation to bills for added clarity. Add receipts for expenses, set a threshold opportunity to attach documentation at a certain amount – even associate attachments with deposits and journal entries. So your billing process is efficient and highly accurate.

Frequently Asked Questions

Can I mass generate and print bills?
You can choose to generate and print bills one at a time or en masse.
What types of billing arrangements do you support?
Hourly billing
Bill your clients on an hourly basis.

Fee only/expense only billing
Bill your clients for fees only on a matter, expenses only on a matter, or provide them with two separate bills for fees and expenses.

Consolidated billing
Consolidate multiple matters onto a single bill for your client.

Flat fee billing
Bill your clients a single flat fee amount.

Project billing
Bill your clients a flat fee at the beginning and end of a matter or based on an agreed payment schedule.

eBilling
Enter UTBMS codes and generate electronic bill files. Centerbase works with all standard and most custom electronic billing scenarios.

Subscription billing
Generate a flat fee billing on a recurring scheduled basis.

Split billing
Bill multiple clients for a single case. Designate percentages owed by each party and generate separate bills for each.

History billing
Generate a history bill with options for fees, expenses, phases and payments over the entire history of a matter.
Can I control how much clients pay on their bills?
Clients can pay the outstanding balance, current charges, or enter a custom amount.
Can I customize our pre-bill workflow?
Yes! With Automated Workflows, you can choose who your pre-bills flow to.
Can I move billing entries on bills to different rows?
Yes! You can place any billing entry on any row in a bill. Because we know insurance can be fickle, we’ve taken every effort to make sure you’re not having to go back and forth over small items like billing entries and task activity codes.
When do bills get assigned a trackable number?
As soon as you create a pre-bill, bill numbers are generated for said pre-bill. Even when you unpost and repost a bill, that bill has the same number from the pre-bill. So you don’t run the risk of losing bills on our platform.
Do I have to generate all bills at once in Centerbase, or can I filter which types of bills I want to generate?
You can filter your bills into different buckets to generate. So you’re not mass generating bills for every client and then having to delete the ones you won’t be billing for this cycle.

High-performing law firms rely on
Centerbase’s billing

"Part of the reason why we adopted the ePre-bill approval process was so we could incorporate workflows into it. We’ve always approved our pre-bills electronically, but we had no easy way to monitor how much the attorneys were discounting until after the fact. Now, the workflow uses several parameters to determine the level of discounting and will route any bills that exceed our thresholds to the partners for their review. This has basically eliminated the problem. It was a huge giveaway. And now the firm's significantly benefiting from the new process."
David Holl
Firm Operations Manager
McKean Smith
"We love the ePre-bill process. We have 4 different offices, a ton of attorneys, and a ton of clients. So we were doing everything by hand and by printed paper. And most attorneys had 300+ pages a month that they were reviewing of a printed-out invoice. Our default was mail only. And that completely switched during the pandemic. So, everything for us is now electronic. We really like being able to email invoices with a click."
Aimee Gannon
Operations Manager
Gonser & Gonser, PA
"We have grown so much that it allows me to stay on top of billing. What once took an entire month, I can now go from start to finish by the 20th of the month. A feat not possible with Harvest, the software Centerbase replaced."
Donna Smith
Firm Administrator
Holtzman Vogel
"Bringing in the full billing history was a big priority for us. Centerbase was the only one who said they could do that."
Kim Edwards
Director of Operations and Paralegal
Allison & Mosby-Scott
"Our attorneys can review their pre-bills electronically, and we can send them out with a click of a button. Most certainly that has definitely changed and helped our most valuable asset which are our attorneys since they are of course the highest billers of the firm. And it's really given them back time."
Aimee Gannon
Operations Manager
Gonser & Gonser, PA
"Centerbase is user friendly, and it’s easy to navigate. The email bill function is easy, and we can always go back to check all the details in their separate matters."
Tannia
Accounts Manager
Kalijarvi, Chuzi, Newman & Fitch, PC
"When you run bills, being able to tell it whether or not to automatically apply the retainer payment - some products don't do that. You have to manually apply it for every single invoice."
Christine Giles
Office Administrator
Bollier Ciccone, LLP
"Centerbase has absolutely improved our ability to generate invoices and get paid quickly for our accounts. It gives back that valuable resource to our employees which is time since all of our work is billable time."
Aimee Gannon
Operations Manager
Gonser & Gonser, PA
“[Automated Workflows and ePre-bill] cuts down on a lot of time, and admin time. Specifically, entering changes that people wrote in red pen on a piece of paper. That saved us a ton of time.”
Izzy Guerra
Director of Technology and Strategic Project
Harris Family Law
"[Automated Workflows and ePre-bill] made it easier to get paid on the work we're doing."
Aimee Gannon
Operations Manager
Gonser & Gonser, PA
“What we’re most excited about is how trackable everything is. When a pre-bill becomes a posted bill, when it gets emailed, all that stuff. That's really helpful.”
Eve Kramer
Firm Administrator
"As soon as we send our invoices, we get calls in about 15 to 20 minutes for payments of account. When before we'd have to mail them out to our clients, and then maybe not get payment for weeks. Hopefully within that same month but not even guaranteed on that either."
Aimee Gannon
Operations Manager
Gonser & Gonser, PA