Centerbase Blog

Determining whether or not cloud or on-prem is right for your firm

Cost Breakdown of Cloud and On-Premise Software

There are vast differences between cloud and on-premise servers, but how do you know which one is right for your firm? We have the breakdown from cost, to characteristics, and everything in between.

The legal billing process can be a challenge for every law firm, but it doesn’t have to be. A combination of the right policies, procedures, and technology can be used to stay on top of attorney time and make the billing process efficient and accurate.

Best Legal Time & Billing Tips for Firm Managers in 2021

The legal billing process can be a challenge for every law firm, but it doesn’t have to be. A combination of the right policies, procedures, and technology can be used to stay on top of attorney time and make the billing process efficient and accurate.

In 2021, whether you realize it or not, you’re a “mobile” lawyer. The digitalization of the world we live in has made the proliferation of cellphones and on-the-go devices an undeniable part of our everyday routine.

Mobile Security 101 for Attorneys

Because of our cellphones, we can now get our work done anywhere and at any time. But this comes with a price… Mobile security is a must, especially in the legal industry and if you’re not taking the appropriate steps to ensure your client’s information is safe, you could be opening yourself up to security breaches.

So how does a firm determine the cost of their product? It isn’t as complicated as you may think. By determining the direct costs of your timekeepers (salary, payroll taxes, insurance, training, etc.) and allocating the remaining firm overhead to your timekeepers (how the overhead is allocated to differing timekeepers is another article in itself), you can determine an annual cost per timekeeper.

How to Use Cost Accounting to Determine Profitability

How does a firm determine the cost of their product? It isn’t as complicated as you may think, find out why!

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    Finance is all about the details and monitoring the cash coming in and the cash coming out of your firm. You don’t have to go at this alone, technology today has made it much easier to strategically plan and build out these reports the way you need them

    Strategic Planning for Law Firms: Learning the Financial Basics

    Every firm has its own set of goals and objectives, but not every firm knows how to reach them. Utilizing a strategic plan will help you properly analyze and allocate your resources to achieve your targets. If you’re unsure of where to begin, we can help!

    What does your cash flow look like this year? How about your net income by year-end? Having a quality budget in place removes the guesswork and fear from your financial picture and ensures you end up where you want to go.

    4 Steps to Help Your Firm Build a Better Budget

    What does your cash flow look like this year? How about your net income by year-end? Having a quality budget in place removes the guesswork and fear from your financial picture and ensures you end up where you want to go.

    6 Steps to Remote International Depositions

    In this remote world we live in now, many aspects of our jobs have changed. Conducting remote international depositions is no exception. Learn what you should be aware of, the steps you should be taking, and how you can best navigate this critical part of your job in our new world.

    Going to court looks different, so the processes and procedures we may have followed at one point now look a lot different. Because of this, there are some steps you should follow.

    6 Tips to Manage Your Exhibits in a Virtual Courtroom

    How do you manage exhibits in a virtual courtroom? Going to court today looks different. The processes and procedures we may have followed at one point have changed. Because of this, there are some steps you should follow, take a look!

    Your key performance indicators will be your best friends and the figures you need in order to answer the question, “how do I track my firm’s revenue?”

    6 KPIs Your Firm Should Keep Track of

    In, Accounting 101 for Law Firms we discussed how when firms are asked, “How do you want to define growth?” The leading response is always through revenue.  That is great,…

    Everyone handles their email inbox differently. But one thing is for certain, our inboxes today are significantly more overwhelming than they were even just a few years ago.

    Email Hacks: How to Manage Your Inbox in 2021

    Everyone handles their email inbox differently, but one thing is for certain, our inboxes today are significantly more overwhelming than they were even just a few years ago. Because of this, three things are significantly impacted by our time spent on email: our mood, our focus, and our to-do list. Let’s take a look at how you can better manage your inbox and your time!

    Your client intake process is the first introduction PNCs have to your firm, don't take the process lightly

    Building a Better Client Intake Process with 6 Steps and a Checklist

    Think of your client intake process as your first impression. What would potential new clients say about you to their friends? Would they hire you on the spot? This process can be easy to overlook, but we have made it easy for you with a checklist that will keep you on track.

    Today, it isn’t enough to just be an expert attorney. You need to have some business savvy too. But that doesn’t need to be a huge hurdle. By familiarizing yourself with what we discussed in this blog and ensuring that your trust accounts are set up properly and accurate, you will move your firm from the static stage to the growth stage.

    Accounting 101 for Law Firms

    Today, it isn’t enough to just be an expert attorney. You need to have some business savvy too. But that doesn’t need to be a huge hurdle. By familiarizing yourself with our accounting tips and tricks.

    There are so many communication tools out there to improve this process, but if you do not know how to use them you will not only be creating inefficiencies for yourself, but you will be losing billable hours too.

    Business Development 101: Online Communication Strategies to Increase Your Billable Hours

    There are so many communication tools that work to improve your business development process, but if you do not know how to use them you will not only be creating inefficiencies for your firm, but you will also be losing billable hours too.

    In late December 2020, Congress approved an additional COVID-19 relief package as part of the Consolidated Appropriations Act, 2021. Included in the $900 billion aid package is funding intended to provide a second round of relief for small businesses that are still struggling in the wake of the worldwide pandemic.

    PPP2 for Law Firms: How to Qualify and Apply

    In late December 2020, Congress approved an additional COVID-19 relief package as part of the Consolidated Appropriations Act, 2021. Included in the $900 billion aid package is funding intended to...

    Lawyers are spread thin, and a lot of time is spent on laboring tasks and not as many billable tasks.

    Don’t Make the Same Mistakes: What Makes a Great Law Firm in 2021?

    On average, attorneys only bill 2.3 hours of their day, while they spend 30% of their time on business development. Intake process is critical, but without an effective process, you’re losing money. It’s as simple as that.

    Take a look at how you can use your online web presence to protect and gain referrals

    Reviews & Millennials Part 2: Using Insights to Reduce Friction

    Take a look take a look at how you can use your online web presence to protect and gain referrals, how you can utilize the power that is Google, and how to begin thinking about social media as a point of leverage not a pain point.

    Having hands-on resources for your law firm’s needs will undoubtedly create more meaningful research that drives cases forward.

    Best Legal Research Tools in 2021 for Your Law Firm

    Having hands-on resources for your law firm’s needs will undoubtedly create more meaningful research that drives cases forward. This has been a game-changer for smaller firms who once had to shell out huge expenses for legal research software. Check out what you could be missing!

    91% of people between the ages of 18-36 (cough millennials), trust strangers reviews online as much as personal recommendations, and 93% of those consumers say that online reviews influenced their purchase decisions.

    Reviews & Millennials Part 1: How Your Online Presence Can Make or Break Your Firm

    8 out of 10 millennials will not buy anything without reading a review first and 77% trust reviews they read on brand websites. So what’s the takeaway here? Reviews are crucial, learn why.

    In 2020 the IRS released form 1099-NEC, a new form which will change the way 1099-MISC reporting has been handled for years.

    Changes to 1099 Forms You Need to Know for 2020

    This year, the IRS released form 1099-NEC, a new form that will change the way 1099-MISC reporting has been handled for years. Do you know what they are? Is your firm ready to handle them? If not, we’ve got your back, take a look at everything you might be missing!

    For many firms, accounting is a huge pain point. It’s time-consuming and tedious, but it’s crucial to any business’s operations.

    It’s Time to Smooth Out Your Year-End Closing Process

    For many firms, accounting is a huge pain point. It’s time-consuming and tedious, but it’s also crucial. Because of this, we have tried to make the process as easy as possible for you by compiling a list that includes some basic, monthly procedures that your firm may find useful. 

    According to the American Bar Association, nearly a quarter of all legal malpractice claims are based on lawyers procrastinating or failing to calendar.

    Calendaring Part 2: Beating Missed Deadlines and Breaking Bad Habits

    According to the American Bar Association, nearly a quarter of all legal malpractice claims are based on lawyers procrastinating or failing to calendar. Don’t let this be you! Learn what you can do to ensure your firm is staying efficient and meeting deadlines.

    Attempting to collect on unpaid invoices is not a fruitless endeavor, no matter how aged the invoice is. Let’s look over a few quick tips to point you in the right direction.

    End the Write-Off: Collection Strategies to Close Out the Year

    Attempting to collect on unpaid invoices is not a fruitless endeavor, no matter how aged the invoice is. Let’s look over a few quick tips to point you in the right direction.

    Calendaring seems so simple and trivial, but there is nothing more critical to your day-to-day operations than an accurate and up-to-date calendar.

    Calendaring Best Practices: Seems Simple, but Is It?

    Calendaring seems so simple and trivial, but there is nothing more critical to your day-to-day operations than an accurate and up-to-date calendar. Check out some calendaring best practices and learn how your firm can establish a successful workflow.

    Your firms security is everything and third-party vendors are not always the most secure

    Data Security Risks of Third-Party Vendors

    Cloud software is really enticing, but make sure you know where your third-party vendors are storing your data. Learn why it’s way more important than you may think.

    Your billing process must run efficiently in order to be profitable

    6 Billing Features Your Firm Needs

    If your firm lacks the necessary legal billing processes, your practice won’t be sustainable. Proper client billing is not a one size fits all approach – learn what you must do to create a system that allows you to be flexible and profitable.

    Understanding how your firm can be more profitable is key to a successful future

    Determining Your Firm’s Profitability in 5 Steps

    In a world of uncertainty, how do you determine your firm’s profitability? How can you make decisions that will be in the best interest of both your firm and your clients? Let’s take a look.

    Billing workflows help increase your firms efficiency and profitability

    Billing Workflow and Automation: Why Your Firm Needs Them

    The purpose of a billing workflow is two-fold: save your firm time and drive the collections process. Technology can help you bill while you work, get your invoices out much faster, and reduce your bottom-line. We’ll show you how.   

    8 tips to improve your collections process

    8 Tips to Improve Your Firm’s Collection Process Right Now

    Unfortunately, clients don’t always pay on time. And did you know that there are specific reasons that lead to bills going unpaid? We’ve got eight tips that will help assist you and your firm with expediting your billing and improving your collection process.

    Customer experience is paramount and operating in the cloud is a good start to gaining customer satisfaction

    How to Provide Exceptional Customer Experience

    The core of conducting good business lies in placing customers at the forefront of everything you do. The world we live in today is vastly different than it was even a few years ago, but delivering the best client experiences is still possible, let us show you how.

    Developing your firms brand is no easy task, but it pays off in the end

    Standing Out in Today’s World: How Communication and Branding Can Make or Break Your Firm

    Your firm’s brand matters. Learn what we have found about the importance of communication and data collection, why you need metrics to gauge your ROI, and automation tools that will make your marketing process worth your while.

    Billing will be much easier if you incorporate the modern technologies we have access to today

    Moving Your Legal Billing Into the Modern Age

    There are a variety of struggles law firms face when it comes to finding that sweet spot in legal billing. Everyone wants to keep the books balanced and income regularly flowing, but that doesn’t always happen. Check out what you can do!

    Modernizing your firm means implementing technology to smooth out and increase your processes

    The Modern Law Firm: Breaking Out of Comfort Zones and Old School Methods

    With the level of competition we are seeing today, firms are faced with a choice: to modernize or not. Check out what we think.

    Efficiency in the Digital Age

    Efficiency in the Digital Age: Best Communication Tools for Law Firms

    Both internal and client communications have been changed forever. Moving forward, it’s time to take charge and find ways to use law firm communication tools that prioritize security and efficiency for everyone involved – including clients. Learn what legal communication tools could do for your firm.

    Clients and attorney's are texting now more than ever

    Everything You Need to Know About Communicating With Your Clients Via Text: The Good and the Bad

    We are in an age of hacking, there is no getting around that. Let’s take a look at the threats your firm faces, the obligations you have with your clients when you communicate through text, and how to protect yourself while you communicate in today’s day and age. 

    A clients journey with a law firm is essential to that law firms success

    The Business of Law Part 2: Running a Client-Centered Law Firm

    The purpose of a client-centered law firm, and why many firms have moved toward it, is to set themselves apart and be more competitive. Learn why this is a client-centered model is critical and how it will keep you profitable for years to come.

    Customers now control how businesses and industries operate. Creating customer-centric models that enhance alignment is how businesses must move forward in order to thrive.

    The Business of Law Part 1: In the Age of the Consumer

    With access to the internet, consumers can now decide for themselves when, where, and at what price point a licensed attorney is required. So, how do law firms move forward and differentiate themselves, scale, and align with customers in a way that meets the needs of our changing society in 2020 and beyond?

    Automation creates efficiencies and advantages that manual labor does not

    Staying Ahead of the Curve: Bolstering Efficiency Through Automation

    Constant developments in automation have made law firms considerably more profitable. Let’s discuss the ways legal automation tools help bolster efficiency in a way that benefits your firm, and doesn’t add unnecessary steps or complications.

    Today people are working wherever they are, whenever they want.

    Dawn of a New Digital Age: How Firms Can Transform to Meet Our New Digital Normal

    Emerging digital technologies are uniquely positioned to disrupt how law firms conduct their businesses today. With the adoption of these technologies, firms can provide better client services and attain higher revenue-driven results.

    Employee pitching an idea to a team

    How to Pitch New Legal Practice Management Software to Your Management Committee

    Over the years, we have compiled some tips and tricks on how our clients have successfully pitched purchasing practice management software to their law firms. We found that the firms who have adopted new technology look for the best ways, venues, and times to voice their ideas and concerns—using rhetorical skill, driven data, and interpersonal connections to move the right leaders to action.

    Staff working remotely in their own space

    The Disadvantages of Working Remotely: How Legal Professionals Can Overcome Them

    While there are considerable advantages to working from home, there are also disadvantages of remote working for legal professionals that need to be addressed. In this pandemic, and moving forward, some degree of remote work will become commonplace, so it’s time to get ahead on managing performance and balancing the pros and cons that will inevitably crop up.

    Principles of a Lean Law Firm: Creating a Framework to Optimize Your Business

    The benefits of adopting the Lean principles are endless. Your firm will see revenue-driven results, dramatic reductions in cost, improvements in quality and consistency, and faster legal processes through the improvement of client services.

    Want A Competitive Edge? Invest in Your Training

    Training is one of the leading factors that creates the largest gap between buying and utilizing technology. But training doesn’t have to be such a pain point. At its core, the key is to look at technology training as an investment rather than a cost.

    Running A Lean Law Firm: How Eliminating Waste Can Drive Revenue

    Learn how adopting Lean methodology at your law firm can maximize value and minimize waste.

    Tips For Firms to Attract the Best Recent Law Grads

    For one-third of law firms, a 2019 survey revealed recruitment is among management’s top challenges. Here are some tips on how you can incentivize new talent to join your firm.

    7 Benefits of Consolidating Your Legal Tech Stack

    Consolidating your legal tech stack has its benefits. From easier training and onboarding, billing accuracy, and time tracking, the advantages of integrating your practice management software far outweigh the costs.

    10 Actionable Tips to Speed Up Your Monthly Billing Process

    Legal billing doesn’t have to be hard. Here are our top tips for ways that you can start accelerating your law firm’s billing processes.

    Legal Collaboration: Expectation vs. Reality

    Matter collaboration opens up a treasure trove for lawyers to work across specialties, gain loyal clients, and charge more for their work in the long run.

    5 Questions to Ask a Legal Practice Management Software Vendor Before Purchasing

    Traditionally, law firms only replace their practice management and billing software every 10-20 years, so evaluating new products after all that time can be overwhelming. Take a look at these 5 specific questions you should always be asking your new software vendors.