Currently Live 🎉

Centerbase Version 8.4

The newest version of Centerbase is right around the corner! Check out the newest features, updates, and, improvements below.

Miss the 8.4 Release training webinar? No sweat, view the recording here any time 👇

What’s New?

Reporting

Custom Dashboards and Charts

Visualizing the data related to the business activities of your firm is a great way to get a high-level overview of performance and to see trends. You can customize your dashboard with pre-created charts to give you the view you want.

Now, you can also create your own charts without needing to utilize the Admin Tool to create them. The Centerbase Chart Wizard allows you to add your own date range, multiple item types, and activity fields to give you the data view you need to make business decisions.

Billing

Consolidated Bills

For firms who are working on several different matters at once for one client, compiling bills with multiple billable items or in varying billing arrangements can be time-consuming, which is why Consolidated Billing comes in handy.

In this release, you can now:

  • View the Web Copy versions of your consolidated bills to make it easier to share electronically with your clients, or anyone outside of your firm.
  • Include a link to the web copy version of your consolidated bill to emails using a mail merge template.

General Improvements

Office 365:

  • Resolved issue with Date Filter when filtering billing entries using “Before” and “After”.
  • Resolved an error when saving on the System Settings Office 365 Page.
  • Resolved an issue where the user cannot change the organizer on an appointment after it has been un-synced.
  • Resolved an issue where recurring events that are older than 30 days were being deleted from Centerbase.
  • Enhanced Processing for updating/creating an exception of a recurrence in O365.

Billing and Accounting:

  • Resolved an issue where occasional LawPay payments were not getting added to Centerbase.
  • Resolved an error that occurs after connecting to LawPay and logging in.
  • Added Trust Overpayment from LawPay
  • Resolved an issue where the “Save & New” option was inappropriately combining check amounts.
  • Added validation to check that fee arrangement has an account.
  • Updated Trust Replenishment to allow for cents.
  • Removed Required Fields from Mass Edit check.
  • Resolved an issue where trust transactions are not fully deleted as intended.
  • Added Posting Protection to prevent a bill from being posted if it has any inactive entries.
  • Resolved an issue where Billing Entries rates were not updated appropriately when a user is moved from one rate group to another while “Unbilled Entries” is selected.
  • Add control to allow the user to set “Dependent Object” on Billing Entries.
  • Resolved dialog issue where it was reading “invoice” instead of “bill” when moving billing entries across prebills.

Conflict Check:

  • Updated conflict checks to appropriately display the results instead of falsely claiming “Max Results Exceeded” error.
  • Updated conflict check export so that it exports with search criteria, timestamp, and User Name when run with “No results found.”
  • Updated Error Handling for Conflict Check so that more information is provided in the case of an error.
  • Resolved an issue where the Conflict Check was returning more results that expected when multiple search fields are used.

Client Portal:

  • Updated Client Portal document sharing so that it no longer relies on the presence of File Explorer.
  • Resolved an error when trying to share documents in the Client Portal.
  • Resolved Invalid URL error when trying to login to the Client Portal.
  • Resolved an issue where changing the Company Name in the Client Portal causes a Logoff error.

Reports: 

  • Updated WIP-AR-Trust Report to accurately report Project Matter fees as WIP.

 General Improvements

  • Resolved an issue where “Export to CSV” would navigate the user off Centerbase.
  • Resolved an issue where Centerbase was showing an “Undefined Timestamp” in the Chat Related Tab under Matters.
  • Resolved an issue with the Timekeeping Timer where it was showing the incorrect number of hours worked when the timer is running.
  • Resolved an issue with cursor focus not aligning after scrolling on record tables.
  • Updated Automated Time Capture view to appropriately display all phone numbers on for the client.
  • Updated Journal Entry dropdown to accurately show account type/number.
  • Added a Mail Log to better track communication with the Mail Server.

Frequently Asked Questions

  • I’ve been wanting to switch to Centerbase, but my staff doesn’t like change. How can Centerbase make the change easy for my whole firm?

    Change is hard – no matter what solution you choose.

    Your staff has differing opinions, processes they’re used to, etc. And even if a change makes their lives easier in the long run, learning a new system can feel overwhelming.

    But the best way to bridge the gap between a promising purchase and the reality of a successful integration is proper training. That’s why we make sure your staff gets as much coaching as needed from our expert Centerbase Trainers.

    Before your Centerbase site goes live, you’ll be offered 7 different training sessions (and any extras you may need). Plus, you’ll be walked through your entire site and have it configured to your and your staff’s wishes. And with our NetDocuments and Microsoft Office integrations, you’ll be using tools your team already knows and loves. So you’ll be familiar with your site even before your first log in.

    But most of our clients say using Centerbase is as easy as online shopping. So if your staff has that mastered, they can intuitively navigate Centerbase in just a few minutes.

    Change may still seem daunting simply because it’s different and new. But after a few days, you’ll feel like you’ve been using the system forever.

    “Training in Centerbase is so much easier than what it would have been if I had to train somebody new in Time Matters. I really believe the system is very user-friendly. Anyone who has some semblance of an idea of working with computers, even if it’s online shopping. Just being able to navigate tabs and engage filters to get to what you want is so much easier to train a new person on than our old system.” -Centerbase User

  • I’ve heard firms love Centerbase, but most practices in my area use legacy solutions. Why would a firm using a legacy solution migrate to Centerbase?

    While solutions for firms like e-billing and matter management have been around for decades, many firms using legacy platforms find they don’t have the tools to keep their finances and documents straight. Centerbase helps practices track client and firm financials. So you can keep tabs on trusts, allocations, and accruals all in one place. And more importantly, pass audits easily to demonstrate that your firm is a fiscally responsible business unit.

    Plus, our NetDocuments partnership or our proprietary document management and storage means every document is easily findable, bait stamped, and stored securely to the appropriate client or matter. Meaning you never waste time hunting down documents again.

    Another reason firms stay with legacy systems is fear of implementation and data migration. You’ll love that Centerbase has a structured and repeatable implementation process we’ve completed with 100% success every time – as well as an expert data migration team and a clear implementation outline you can find here. We also configure Centerbase for your specific practice area during implementation. So you’re hands-on with us every step of the way to make sure your new platform is perfect for your firm.

  • I love the idea of having my firm in the cloud because my team can work from anywhere. But is it the safest option?

    It’s normal to feel hesitant about storing your data somewhere you can’t see or touch. You made a promise to your clients to keep their personal information safe, secure, and confidential. And we’re here to help you keep that promise.

    With over 16 years of incident-free experience hosting clients in our secure Cloud infrastructure, we create a safe environment for both you and your client’s information. Your site will stay up and running continuously because we run 24/7 high availability VMWARE clusters. And with a 99.999% uptime, your site will only have < 5 minutes of downtime a year.

    Plus, even our backups have backups. We encrypt all client backups with industry-standard 256-bit AES encryption before writing the data to our servers. It would take over one trillion years for brute force attacks to break through these measures.


    And if you’re worried about losing your data, we’ve had no data loss over our 16-year history. All Centerbase databases are continuously backed up, and we maintain a mirrored disaster recovery location that is fully capable of taking over in the unlikely event of a catastrophe at our main data center locations.

    The truth is, we want you to be skeptical because we know you’ll be pleased with all the answers you find. That’s why you should keep reading, and check out our security information.

  • I’ve been holding off on switching legal tech platforms because I’m overwhelmed with all the options on the market. Why do firms choose Centerbase over other practice management solutions?

    Most legal software is just that – software.

    Centerbase is an entire platform. We aren’t just billing, timekeeping, or accounting. We’re an entirely configurable solution that houses everything you need to run your firm in one central place. This means when you’re building and running reports, our platform already knows what data you need and where to find it since our system is 100% interconnected.

    And while most legal tech share similar features, we always take it one step further. Don’t settle for simple trust accounting. Manage as many trusts and retainers as you need for even just one client or matter. Don’t choose software that handles matter management but can’t track production and origination. You deserve a platform like Centerbase that goes beyond just covering the basics. We dig deep to give you solutions other software hasn’t even thought to create yet. That’s why so many firms are leaving their current software for Centerbase. Click here to see a detailed view of how we stack up against competitors.

    Plus, you’ll never have to worry about your software going out of date. We update Centerbase monthly to make sure it’s continuously optimized. Which means your firm won’t fall behind yet again in 5 – 10 years. We’re here to last your practice a lifetime, so you don’t have to make a software switch again.

  • I’m looking for a solution to end all the extra clicking I do in my current software. How can Centerbase help automate workflows for my practice?

    The extra clicks from one tool to the next waste your time and increase the possibility for human errors. But “automating your workflows” also sounds technical and time consuming.

    The truth is, you already know your firm’s workflow and how you operate best. We just automate that for you.

    Every process in your firm from pre-billing to bill reminders can be automated. Your matters are automatically updated with new billing and client information, and clients get automated updates when there’s a change in their case or a meeting has moved. So you don’t have to remember to individually notify clients about every bill and matter update.

    You can even onboard clients instantly by automating your entire intake process. Conflict-check, open matters, and set first meetings with 0 clicks. So you can finally multi-task without the fear of forgetting something on your to-do list.

  • My law firm only has 20 staff members. Can Centerbase still work for us?

    Of course! We work with midsize firms that have anywhere between 20 to 250 staff members.

  • I’m ready to change my legal tech platform, but I’m worried the implementation process will slow down my firm. Will we be able to run normally during the switch?

    Absolutely. Time is quite literally money at your firm.

    With our implementation process, you’ll have a smooth transition from your previous system to Centerbase without stalling your firm’s operations. We complete multiple rounds of test migrations and training to make sure that when your site goes live – it’s 100% ready for you. We even walk you through your first round of bills within Centerbase, so your firm doesn’t miss a billing cycle.

    You take your job seriously – and so do we. That’s why we won’t let you down (or let your firm have downtime) during the switch.